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Fully automated AI-driven Purchase Order processing

All PO related docs processing, low code solution, 1-week integration. Template-free solution. 100% recognition rate.

We process
141 document file types

Integrate data from various sources, documents and systems across your organization, enabling efficient data management

TXT
PDF
ORG
PNG
GIF
LWP
JPG
LOG
HTML
DOC
SVG
XLS

Highest recognition rate on the market

100% of your data is compliant

Service levels over 99.5%

Power of machine learning

How Graip.AI can solve industry challenges

01. Manual Data Entry

Graip.AI eliminates the need for manual data entry by automatically extracting and processing data from sales documents like quotes, proposals, and contracts.

02. Inefficient Sales Workflows

Graip.AI streamlines sales workflows by automating document processing tasks, such as data extraction and validation. This accelerates sales cycles, improves efficiency, and enables sales reps to respond faster to customer inquiries.

03. Inaccurate Quotes and Proposals

Graip.AI ensures accurate data extraction from sales documents, resulting in error-free quotes and proposals. This enhances the professionalism of sales materials, builds trust with customers, and increases the likelihood of closing deals.

04. Lack of Visibility

Graip.AI provides real-time updates on the status of sales document processing, enabling sales teams to track the progress of quotes, proposals, and contracts. This improves visibility, allows for timely follow-ups, and helps sales reps stay on top of their sales pipeline.

05. Compliance and Legal Requirements

Graip.AI helps sales departments comply with legal and regulatory requirements by automating the extraction of key data points, such as terms and conditions, from sales contracts. This reduces the risk of non-compliance, ensures consistency, and simplifies contract management.

06. Inconsistent Data Across Systems

Graip.AI enforces standardized data extraction rules, ensuring consistency in data across various sales documents and systems. This improves data integrity, eliminates discrepancies, and enables accurate reporting and analytics.

07. Proposal Customization

Graip.AI enables the customization of proposals by automatically populating templates with relevant customer and product information. This saves time, ensures consistency in branding, and allows for personalized and tailored proposals.

08. Proposal Version Control

Graip.AI helps sales teams manage proposal versions by automatically tracking changes, revisions, and updates. This simplifies collaboration, eliminates versioning confusion, and enhances proposal management efficiency.

09. Accelerated Deal Closure

Graip.AI accelerates the deal closure process by automating data extraction and validation, reducing the time required to process sales documents. This enables sales teams to respond quickly to customer requests, make faster decisions, and close deals more efficiently.

10. Enhanced Customer Experience

Graip.AI improves the overall customer experience by ensuring accurate and timely processing of sales documents. This leads to faster turnaround times, improved communication, and a seamless buying experience for customers, enhancing customer satisfaction and loyalty.

First 100 processed documents FREE right now

First 100 processed documents FREE right now

300%+

ROI

0%

human error

0.8

seconds per page

100%

recognition rate

83%

process costs saved

80%

time saved

375X

faster processing

0

cups of coffee

1

Document capture

Any Documents

Structured, Semi-Structured, Unstructured

Any Format

PDF, XLS, TXT, CSV, DOC, PNG, CAD, 1010101 and others

Any Way

Uploaded File, Received by Mail, Captured via API

2

Intelligent Processing

Read

Capture, Classification

Process

Extraction, Validation, Enrichment

Create

Verification, Integration, Insights

3

Data Activation

API Friendly

With API-first approach Graip.AI powers your apps with document recognition capability

File Creation

Graip.AI creates files in any business formats and technical documents like JSON or XML

Business Systems

ERP, CRM, CPQ, Variant Configuration, Logistics, Procurement, other systems

We care about your data

We are committed to following a high quality and consistent security management system. It is our highest priority to protect all types of information and data provided by our clients.

We deliver

We keep promises of our sales team. We deliver performance they say we do.

100%
Recognition Rate
140+
Doc types
3
ISO certificates
1500%
Up to ROI
141
Languages
0.8sec
Per page
1-week
Integration
Document capture
Intelligent Processing
Data Activation

Document capture

Efficiently gather a diverse range of documents from various sources, whether they are physical papers, images, or digital files. Our platform ensures seamless and secure data acquisition, providing a solid foundation for the subsequent stages of processing.

Plug & Play Use-Cases

Our platform offers a collection of pre-developed processes designed to recognize and process common document types (e.g. sales orders, invoices, product configurations, onboarding documents, transportation documents). With built-in document recognition algorithms and automated data extraction capabilities, you simplify your operations. Plug & Play use-cases save time in model training and document quantity needed for machine learning process.

Annotation Tool

With Graip.AI's Annotation Tool, business users can create custom document processing models without needing IT expertise. This intuitive tool lets you highlight specific data points directly on your documents, connecting key-value pairs with just a few clicks. Graip.AI's AI engine then learns these relationships, adapting to your unique needs. This simple, user-friendly approach eliminates complex configurations, making it easy to train highly accurate models tailored to your documents. As you process more documents, the system continues to learn and improve, ensuring you get reliable data extraction every time.

Ready-to-use Docs Library

Graip.AI makes document processing easy with a comprehensive Ready-to-use library of pre-configured templates. Featuring over 25 predefined field sets for common documents — such as invoices, bank statements, and utility bills — our templates guide the AI to quickly and accurately extract key data. Select a template, upload your document, and let the system retrieve the information. You can also customize existing fields or create entirely new templates to meet your unique business needs, giving you faster access to critical insights and simplifying document management.

User Groups

Take control of your document workflows with User Groups by organizing your team or department into distinct units, each with dedicated documents and users. Define automated workflows for specific document types to make data extraction and processing more efficient. With Graip.AI's intuitive platform, you can manage user access and permissions, monitor document status, and optimize how your team works together, ensuring everyone has the tools they need to succeed.

Page Splitting

The Page Splitting feature lets you upload a document and choose only the pages you want to analyze, ensuring you only pay for the content you actually process. Graip.AI intelligently focuses on the selected pages, extracting key data points and presenting them for further analysis or export. This focused approach not only improves your workflow but also reduces the time and resources spent dealing with unnecessary information.

Cellphone Photos Upload

Graip.AI offers more flexibility for uploading documents. Along with drag-and-drop, API integration, and shared storage access, our platform offers a mobile-friendly interface that allows you to upload documents directly from your smartphone camera. This feature is especially beneficial for mobile workers, like drivers needing to upload bills of lading while on the move, helping to optimize operations and improve efficiency.

Email Recognition

Graip.AI's Email Recognition feature allows you to extract and process data directly from email body texts using advanced language models (LLMs). Our platform intelligently identifies relevant information from incoming emails, enabling you to automate data retrieval and seamlessly integrate it into your business systems. Whether capturing key details, populating forms, or creating new documents, this feature transforms unstructured email content into actionable data, making your workflows more efficient.

Reduction

Reduction feature helps protect sensitive data through advanced anonymization. It automatically identifies and redacts personal information, such as names, addresses, and financial details, while keeping the rest of the document intact. This ensures that important data remains accessible without compromising privacy. By effectively reducing sensitive information, Graip.AI supports compliance with privacy regulations while preserving the structure and usability of your documents.

Document Auto-Rotation

Graip.AI’s Document Auto-Rotation feature automatically detects and corrects misaligned documents, whether they are slightly off-center or fully rotated by 90 or 180 degrees. Using advanced AI image processing, the system ensures that every document is correctly oriented for precise data extraction and smooth processing, eliminating the need for manual adjustments.

Zip Upload

Our Zip Upload feature increases workflow efficiency by allowing you to upload and process multiple documents at once using a compressed Zip file. This bulk processing capability lets you handle hundreds or even thousands of documents in one go, saving time and boosting productivity by reducing the need for individual uploads.

Multi-Language

Graip.AI's Multi-Language feature supports data extraction and analysis in over 141 languages, allowing the platform to work effectively across different global markets. The advanced language module automatically detects the language of a document and processes it accurately, extracting key information regardless of the language used. Additionally, the user interface is available in English, French, Italian, and German, making it easy for users around the world to manage documents seamlessly.

"Utilizing Graip.AI has been instrumental in our transition towards the smart factory model and the broader Industry 4.0."

Eleanor Lim
Digital Transformation Lead
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Operations Director
Natural Resources Company

The numbers speak for themselves: in the first month after implementing Graip.AI , we reduced the time spent on manual data entry by over 50%. Previously, we had been dealing with an issue when it came to handling our purchase orders. They were coming in all different formats, and manually processing them just wasn’t cutting it anymore.  The platform quickly adapted to our systems, seamlessly integrating with our ERP, and it began processing work orders automatically, regardless of the format. What really stood out to me was how quickly we saw improvements. I also appreciate the way Graip keeps things simple while still improving our operational efficiency. And last but not least, their team is just a pleasure to work with.

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Client Success Manager
Saas

I never realized how much time we were wasting on client onboarding until we tried Graip.AI . It's the constant back-and-forth with clients, asking for missing documents or chasing down information that should have been there from the start. I thought that was just part of the process, but the AI tool changed all of that. We didn’t need to keep asking clients for the same information over and over again. It even flagged missing data and made sure we got everything before we moved forward. Integration with our CRM was seamless. Graip.AI has honestly saved us so much time and hassle that I can't imagine going back to the old way of doing things.

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Head of Client Onboarding
Fintech Company

Honestly, I didn’t expect such a big difference. Our client onboarding and loan application processes used to take quite long, especially with all the different document formats and language barriers we had to deal with. Head of Client Onboarding, Fintech Company Honestly, I didn’t expect such a big difference. Our client onboarding and loan application processes used to take quite long, especially with all the different document formats and language barriers we had to deal with. Graip.AI made everything so much easier. It handled all sorts of documents, PDFs, images, and it understood multiple languages, which was huge for us. The best part is that onboarding and loan applications that used to take hours now get done in half the time. I’m actually impressed with how smoothly it integrated into our systems without causing any disruptions. I’d definitely recommend this tool to anyone looking to improve their processes and efficiency. Graip.AI made everything so much easier. It handled all sorts of documents, PDFs, images, and it understood multiple languages, which was huge for us. The best part is that onboarding and loan applications that used to take hours now get done in half the time. I’m actually impressed with how smoothly it integrated into our systems without causing any disruptions. I’d definitely recommend this tool to anyone looking to improve their processes and efficiency.

We understand each company is unique

Graip.AI is designed to learn from your specific documents, allowing it to quickly and accurately process your industry specific documents. Our technology can recognize key data points (such as customer names, addresses, product codes and any other information specific to your company), and can seamlessly integrate with your existing workflow and ERP/CRM systems to reduce manual labor and eliminate the potential for human error. Our intelligent document processing AI can be customized to meet your industry-specific needs. We pride ourselves on providing personalized service to each of our clients. Our team of experts will work closely with you to understand your specific needs and tailor our technology to meet them. You can trust that our AI will deliver consistent, accurate results, freeing up your team to focus on other important aspects of Sales

100%

We will increase the recognition rate of your existing RPA solution to 100% by connecting our AI platform to it via API.