Processing a single invoice manually can cost between $10 and $16, with approval cycles often stretching two to three weeks. For businesses handling hundreds of thousands of invoices, these numbers quickly translate into massive costs, delays, and an elevated risk of errors. Manual document workflows strain finances, slow operations, complicate vendor relationships, and burden employees with repetitive tasks.
In a recent webinar ‘Quick Wins with AI: How IDP Delivers ROI from Day One’ hosted by Alexandra Zaharenko (Sales Executive, Graip.AI), Aleksandra Semeinikova (Product Manager, Graip.AI), and Artur Babyuk (CTO, Graip.AI), the team demonstrated how Graip.AI transforms these challenges into opportunities for speed, efficiency, and measurable ROI.
Graip.AI Go!: Instant Automation for Small Teams
For small businesses or individual accountants, Graip.AI Go! offers a low-code, self-service platform designed to deliver instant results. Our specialist explained how users can start a two-week free trial, upload invoices, purchase orders, or receipts, and immediately extract the required data without any IT setup or coding knowledge.
Users can process documents individually or in bulk, then export the data to Excel or their accounting systems. This simplicity allows small teams to save time, reduce errors, and get immediate visibility into their workflows.
One key advantage of Graip.AI Go! is its pricing model: you pay per page and even processing 100 pages costs only $35, making it accessible and low risk for small businesses looking to see a tangible ROI quickly.
Graip.AI Pro: Scaling Automation for Enterprises
For mid-size and large enterprises, Graip.AI Pro takes document processing to the next level. Unlike standard IDP solutions, Graip.AI Pro handles complex documents, multiple formats, and diverse layouts. It is designed for scenarios where customization, system integration, and high-volume processing are essential.
During the webinar, the team shared examples from manufacturing clients in the European Union, where thousands of purchase orders and invoices flow through multiple systems.
Manual processing of these documents took 10–15 minutes each, with staff needing to validate vendors, products, and addresses manually. With Graip.AI Pro, these workflows are automated, human oversight is required only when exceptions arise, and approval steps are fully integrated into existing ERP systems.
Artur Babyuk emphasized the human-in-the-loop functionality: businesses can introduce AI gradually without disrupting teams. Employees remain in control for sensitive or complex documents while AI handles repetitive tasks. This approach eases psychological resistance to automation and ensures teams adapt smoothly to new workflows, gradually shifting their focus to higher-value tasks.
AI Agents: Outcome-Driven Automation
Another highlight of the webinar was Graip.AI Agents Labs, which extends AI capabilities beyond document processing. These agents act like digital co-workers, executing tasks across finance, logistics, manufacturing and other workflows. Unlike IDP, which focuses on extracting and validating document data, AI agents aim for business outcomes.
For example, in a manufacturing client case, an AI agent processed hundreds of purchase orders with varying formats, reconciled them with vendor databases, and automatically sent follow-up emails for discrepancies. All while keeping humans in the loop for approvals when necessary. This outcome-driven approach allows organizations to automate entire workflows while maintaining oversight where it matters most.
The team also noted that Graip.AI’s agents are not just a “cool tech” feature, because they were developed based on real client needs. Over 50 agent types are already in use, demonstrating the practical, results-oriented approach Graip.AI brings to business automation.
Real-World Impact
The webinar highlighted how Graip.AI is generating tangible results for organizations across various sectors. The examples that follow build on those insights, illustrating the concrete benefits companies are already experiencing:
- For a small European accounting firm, automating invoice processing reduced costs from €2 per invoice to €0.20 and increased processing speed dramatically.
- A logistics client in South Africa eliminated delays caused by drivers submitting documents via WhatsApp, achieving near real-time processing for thousands of delivery notes per month.
- Manufacturing clients in Europe automated over 70% of purchase order workflows, saving months of employee hours and achieving ROI in the first year.
These examples show that document automation goes beyond efficiency, transforming business operations by freeing staff from repetitive tasks, ensuring accuracy, and accelerating overall workflows.
Pricing and ROI
Graip.AI Go!’s pay-per-page model makes it easy to start small and see immediate benefits, while Graip.AI Pro and AI Agents Lab involve tailored configuration but remain cost-effective.
Alexandra Zaharenko highlighted that Graip.AI also offers complimentary ROI studies, helping businesses calculate savings based on document volumes, workflow complexity, and automation potential.
These studies provide actionable insights for management decision-making, ensuring that automation initiatives are aligned with business objectives.
AI Workshops and Consultancy
The webinar emphasized that Graip.AI is not only about software. Through AI workshops, clients can evaluate their workflows, assess automation potential, and design a roadmap that focuses on solving real business problems.
Whether it’s identifying bottlenecks, prioritizing high-ROI workflows, or planning gradual adoption, Graip.AI supports businesses from strategy to execution.
As Aleksandra Semeinikova put it, “Having AI for the sake of AI is meaningless. What matters is addressing real challenges and delivering measurable results”
The Bottom Line
The webinar made one thing clear: AI-driven document automation already delivers measurable impact across industries. Small accounting firms, complex manufacturing workflows, and international logistics operations all saw significant reductions in processing time, lower operational costs, and faster turnaround on critical documents.
With human-in-the-loop functionality and outcome-driven agents, Graip.AI ensures automation is both reliable and adaptable. Teams remain in control of exceptions and approvals, while AI handles repetitive, high-volume tasks with speed and accuracy.
The result is a workflow that scales effortlessly, reduces errors, and produces tangible ROI from day one, making document automation a strategic advantage rather than just a technological upgrade.
For more information, see the full recording of the webinar on our YouTube channel:
