Real time E2E BoL processing:
up to 10,000 documents per hour
with98% recognition rate
Instant push of data from BoL to business software via native integration or API. Recognition of handwritten notes and poor-quality images.
Our solution handles all your document-heavy workflows, even when volumes are high and formats vary, from sea waybills and air waybills to handwritten documents. Using OCR and machine learning, the platform classifies Bills of Lading, extracts critical data, and connects directly to CRM, ERP, or other internal systems.
Manual data entry and approval delays are removed, even in workflows with multiple approvers. Teams work with accurate, real-time data. Clear visibility supports better planning, analytics, and day-to-day operational decisions.
How it works
Bill of Lading Processing: Challenges and Solutions
No Real-Time Data
Delays in receiving BoL data disrupt route planning and driver utilization.
Graip.AI's Cellphone Photos Upload feature allows logistics personnel, drivers, and warehouse staff to capture and upload BoLs directly from their smartphones.
Manual Processing Errors
Manual BoL data extraction leads to payment delays, claim denials, and fines.
Graip.AI's 2-Way Matching feature cross-checks extracted BoL data against invoices or purchase orders, while our Validation Rules Builder feature applies automated rules to verify key fields.
Driving & Rest Time Regulations
Tracking driver time limits and regulatory compliance is difficult due to data delays that lead to violations and fines.
With Graip.AI's Smart Workflows feature companies can set up automated rules to ensure drivers' working hours comply with legal regulations, such as maximum driving hours per shift and required rest periods. If a driver exceeds the allowed time, the Smart Workflows feature triggers real-time alerts or flags the document for review.
Peak Hours
Handling large volumes of documents during high-traffic periods slows down processing.
During peak hours, Graip.AI uses advanced autoscaling to effortlessly process up to 10,000 files per hour without compromising performance and speed.
Poor Image Quality
Driver-captured images are often low quality, handwritten, or misaligned, making automation difficult.
Graip.AI's Document Auto-Rotation feature automatically adjusts misaligned images, while our Document Quality Validation feature detects poor-quality uploads, prompting the driver to resubmit clearer, higher-quality documents for improved accuracy.
Multiple File Formats
Incoming Bill of Ladings arrive in various formats (PDF, Excel, images, handwritten text), often requiring time-consuming human intervention for conversion to a unified output format.
Graip.AI effortlessly extracts key details from various document formats, including PDF, JPEG, PNG, and TIFF, ensuring precise data capture even from low-quality or handwritten BoLs. Additionally, Graip.AI's Excel Processing feature enables seamless handling and extraction of data from Excel spreadsheets, even when they are semi-structured or complex.
Inconsistent Data Definitions
Different terms (e.g., Quantity, QTY, Pcs) create confusion in data extraction.
Graip.AI's Product Validation & Mapping feature ensures extracted BoL details match internal records, preventing discrepancies.
Lack of Standardized Templates
Bills of Lading do not follow a universal format. Variations across document types (seaway, multimodal, air waybill, etc.) and differences by country create inconsistency and complexity in document handling.
Graip.AI automatically recognizes and adapts to diverse Bill of Lading formats across document types and regions, ensuring accurate, consistent data extraction without requiring standardized templates.
Strategic goal
To achieve complete real time automation in categorizing and processing Bill of Lading documents
of transportation documents have to be manually revoked due to human errors in data entry
of total trade document processing costs accounts to BoL manual processing
Graip.AI offers a comprehensive solution for automated Bill of Lading processing
Key Features
External/internal data matching
Graip.AI can compare the extracted data against your internal databases like CRM or ERP. In some cases, you might want to match BoL data against external databases like customs authorities or freight forwarding platforms.
OOTB integration (SAP S/4HANA, SAP FI, etc.) or API
Graip.AI integrates natively with market-leading ERPs and CRMs, while our API enables reliable connections to other software applications. This includes AS/400 for BoL processing, as well as third-party systems such as TMS (e.g., OTM), FFP platforms (e.g., Flexport), and automatic address verification via Google Maps.
Multi-approvals
The Graip.AI approval functionality aims to optimize user's decision-making processes within workflows. It ensures accountability by establishing clear approval chains and communication channels: Define custom approval chains for different request types. Assign specific approvers for each type of request. Configure default actions to be triggered upon initiating approvals request.
Advanced reporting
Full potential of your data through intuitive dashboards and robust data analysis capabilities. Visualize and analyze your data in real-time, gaining valuable insights that drive informed decision-making and business performance. With interactive data dashboards and advanced analytics tools, you can navigate, explore, and extract actionable intelligence to optimize key metrics and seize opportunities for growth.
Smart workflows
With a user-friendly interface and drag-and-drop functionality, you can intuitively capture and extract data, specify where it should be placed, and what actions should be made.
Graip.AI Q&A platform
Interactive platform to get the information about shipments, works as a simple dialog: User: "Question: Where is the shipment for XYZ Company currently located?" Graip.AI: "Answer: According to your BoLs #1234567, the shipment for XYZ Company is currently at the port of Rotterdam, awaiting customs clearance."
Benefits
Real time data from BoL for proper invoicing and shipment handling, driver utilization, route planning and legal checks
Peak hours handling: up to 10’000 documents processing per hour
Easy driving and rest times compliance handling with real time data for route planning
Auto-notifications of document owner, if any data is missing/incorrect; auto requests for missing data
Automatic classification of multiple types of transportation/logistic documents with configurable workflow for each type
Poor quality document photos auto-processing
Driver’s handwritten notes auto-processing
0.8 seconds per document
Template-free solution, no need to re-annotate or rewrite rules if document structure is changed
Low-code solution, minimal IT involvement needed
Native or API integration with any business software
Elimination of human errors
Automated BoL processing:
We prioritize the security and integrity of your data
We take pride in maintaining a secure environment, so you can focus on your core business with confidence. Your data security is always our top priority.
ISO 27001: Information Security Management System
Your data is safe with us. Our processes ensure it remains confidential, available, and protected against unauthorized access.
ISO 9001: Quality Management System
Our processes deliver consistent, high-quality solutions and services you can rely on.
ISO 22301: Business Continuity Management System
Proactive measures keep our services running smoothly, even during challenging situations.
From boring paperwork to freedom: what our clients say
Vadim V.
Group Chief Operating Officer
Mid-Market (51-1000 emp.)
Seamless Document Automation for Fintech Onboarding
What do you like best about Graip.AI?
Graip.AI makes handling complex payment documents during customer onboarding incredibly easy. Its intelligent data extraction is fast, highly accurate, and requires minimal manual review. Integration was smooth, and the support team is responsive and proactive. Review collected by and hosted on G2.com.
Janis K.
CTO and co-founder
Small-Business (50 or fewer emp.)
Hassle-free Invoice Processing and Payment Matching
What do you like best about Graip.AI?
Graip.AI simplifies how we handle outgoing invoices and matches them with incoming payments. The data extraction is spot-on, even for large batches of invoices, and the system flags mismatches automatically. It’s been a huge help in keeping our finance workflows accurate and efficient. Review collected by and hosted on G2.com.
Elton C.
CEO, Founder
Mid-Market (51-1000 emp.)
Seamless and Scalable KYC That Accelerated Our Onboarding
What do you like best about Graip.AI?
The automation and ease of integration stood out. The KYC solution provided real-time identity verification with global coverage, reducing manual checks and compliance errors. We especially liked the clear dashboard, API flexibility, and the support team's responsiveness. It helped us stay compliant without slowing down user onboarding. Review collected by and hosted on G2.com.
Customer story
Graip.AI helped us process 6,500 Bills of Lading per month with ease. Data accuracy has increased from 70% to 85%, and we're on track to reach 98% accuracy, even when handling blurry or low-quality document uploads. What was once an operational challenge is now a reliable, scalable process.
