Real template-free AR/AP operations automation
Covers the entire cycle of invoice processing. Close to zero IT involvement. Plug&Play ERP, financial or accounting software integration.
82% of finance departments report being overwhelmed by the number of invoices they must process daily
How it works
AR/AP Challenges & Solutions
Managing Payment Deadlines & Contract Due Dates
AR/AP teams face difficulties in tracking contract deadlines, raising invoices on time, and ensuring timely payments to vendors. Late or missed deadlines can lead to delayed payments, financial discrepancies, penalties, and strained business relationships.
Graip.AI's Smart Workflows feature allows clients to set automated notifications to send timely reminders for upcoming due dates to AR specialists before contract due dates to reduce disputes and missed on-time, while AP specialists receive due date reminders to prevent late payments and penalties.
Invoice Matching & Payment Reconciliation
AP specialists need to ensure that invoices align with purchase orders and receipts to confirm that all goods and services were received as expected. AP specialists face difficulties in verifying that received payments match issued invoices.
Graip.AI simplifies invoice matching and payment reconciliation using its 2-Way Matching feature. AP specialists can automatically match invoices with purchase orders and receipts, reducing errors and ensuring compliance. All specialists can automatically reconcile received payments with issued invoices, improving accuracy and financial transparency. Additionally, Graip.AI's Advanced Data Matching feature cross-checks payment details with internal records and provides real-time alerts for discrepancies.
Delays in Approval Processes
AR/AP teams must collect multiple approvals, following external compliance factors. Manual approval slows down operations and creates bottlenecks.
Graip.AI simplifies the approval process with its Multi-Stage Approvals feature. Automated approval routes notify stakeholders, and documents are signed in a single click – ensuring compliance without delays.
Supplier Data Validation
When processing invoices, AP specialists need to compare supplier details with what's in their ERP system. This is tricky because file information might not exactly match. Checking everything manually is slow and can result in errors.
Graip.AI's Advanced data matching feature automates the extraction, validation, and matching of supplier data from incoming documents with your internal systems. Using advanced algorithms, it aligns product descriptions from multiple vendors with your naming conventions, ensuring accurate invoice or order fulfillment.
Integration with Existing Financial Systems
Businesses need a document processing solution that seamlessly integrates with their existing ERP, CRM, or financial software. Lack of seamless integration leads to data silos, poor data flow, and an increase in manual intervention.
Graip.AI automatically transfers extracted data to clients' preferred CRM, financial, or ERP systems, including native integration with SAP S/4HANA. It supports API email integration, file system connectors for easy data export. With native integration to SAP S/4HANA and flexible API support for other systems, Graip.AI adapts to any business needs.
Manual Document Sorting Slows AR/AP Operation
AR/AP teams receive a chaotic mix of document types daily - invoices, credit notes, receipts, purchase orders, delivery notes, and statements - arriving through various channels in different formats (PDF, Excel, scanned images, photos) and multiple languages from international vendors and customers. Manual sorting, language barriers, and identification of each document type creates significant delays, slowing the entire AP/AR operation.
Graip.AI's Document Classification feature automatically analyzes, categorizes, and routes all incoming documents regardless of format or language, while its Multi-Language support recognizes and processes documents in over 141 languages, automatically detecting language and extracting key information without manual translation. Additionally, Graip.AI's Excel Processing feature handles even complex and semi-structured Excel spreadsheets with ease, extracting and organizing data efficiently to save time and simplify your workflows.
Features
- Sold-to/ship-to data completion automation
- Business partner recognition & approvals
- Complex Excel processing
- Text search across uploaded files
- Product validation & mapping
- Units configurator
- Product catalog matching
- Automated document classification (invoice, PO, receipt, etc.)
- Vendor verification
- Line item verification
- 100% template-free
- Smart approval workflows
- New document creation support
- Multi-language support (141 languages)
- Validation rules builder
- Two-way PO-invoice line item matching
- Image and photo recognition
Benefits
Calm accounting department
Also, our automation saves money and time
Automated AR/AP process
Why us?
If your vendors or business partners change their invoice template, you do not need to reconfigure and retrain our solution. It automatically adapts to the new template. It is truly template-free solution for the same cost as other (pretty good ones) solutions on the market.
Reduce processing cost
Nous donnons la priorité à la sécurité et à l'intégrité de vos données
Nous sommes fiers de maintenir un environnement sécurisé qui vous permet d'utiliser notre technologie en toute confiance et de vous concentrer sur vos principaux objectifs commerciaux. La sécurité de vos données est notre priorité absolue.
ISO 27001: Système de gestion de la sécurité de l'information
Nous veillons à ce que vos données restent confidentielles, disponibles et protégées contre tout accès non autorisé.
ISO 9001: Système de gestion de la qualité
Cette certification témoigne de notre engagement à fournir des solutions et des services d'une qualité constante et exceptionnelle.
ISO 22301: Système de gestion de la continuité des activités
Cette certification témoigne de notre approche proactive visant à garantir la continuité de nos services, même en période difficile.
De la paperasserie ennuyeuse à la liberté : ce qu'en disent nos clients
Vadim V.
Group Chief Operating Officer
Mid-Market (51-1000 emp.)
Seamless Document Automation for Fintech Onboarding
What do you like best about Graip.AI?
Graip.AI makes handling complex payment documents during customer onboarding incredibly easy. Its intelligent data extraction is fast, highly accurate, and requires minimal manual review. Integration was smooth, and the support team is responsive and proactive. Review collected by and hosted on G2.com.
Janis K.
CTO and co-founder
Small-Business (50 or fewer emp.)
Hassle-free Invoice Processing and Payment Matching
What do you like best about Graip.AI?
Graip.AI simplifies how we handle outgoing invoices and matches them with incoming payments. The data extraction is spot-on, even for large batches of invoices, and the system flags mismatches automatically. It’s been a huge help in keeping our finance workflows accurate and efficient. Review collected by and hosted on G2.com.
Elton C.
CEO, Founder
Mid-Market (51-1000 emp.)
Seamless and Scalable KYC That Accelerated Our Onboarding
What do you like best about Graip.AI?
The automation and ease of integration stood out. The KYC solution provided real-time identity verification with global coverage, reducing manual checks and compliance errors. We especially liked the clear dashboard, API flexibility, and the support team's responsiveness. It helped us stay compliant without slowing down user onboarding. Review collected by and hosted on G2.com.