Graip.AI regularly hosts webinars on Intelligent Document Processing (IDP) that draw strong interest from the business community. They are designed to be educational and practical, giving companies answers to pressing operational challenges.
One of the latest sessions, Cross-Industry Wins: How IDP Powers Digital Transformation in Every Department, was dedicated to showing how IDP helps organizations turn unstructured documents into actionable business data. This webinar featured the Graip.AI team – Alexandra Zaharenko (Host & Sales Executive), Aleksandra Semeinikova (Product Manager), and Artur Babyuk (CTO) – who shared practical cases from finance and logistics.
Why Intelligent Document Processing Matters
The session began with the shortcomings of manual document processing. Shared service centers and outsourcing companies still rely heavily on human labor to handle invoices, purchase orders, and other financial documents. This approach is slow, costly, full of errors, and difficult to scale. Accountants and finance teams often depend on outdated tools such as Excel, and introducing new digital solutions can be met with skepticism.
Graip.AI addresses these issues with a low-code platform that delivers quick results – ROI can often be achieved within two to three months. Its “human-in-the-loop” approach ensures people remain involved where needed, while repetitive data entry and validation tasks are automated.
Finance and Accounting Use Cases
One of the most common applications is invoice processing. The diversity of invoice layouts creates significant challenges for traditional OCR-based systems. A single vendor may change templates, breaking template-based automation. Graip.AI’s template-agnostic AI can extract information accurately regardless of layout, even when data is embedded in emails, receipts, or non-standard formats.
Validation is another critical step. The system cross-checks extracted data against ERP records to confirm vendor details, product codes, and pricing. This helps prevent errors caused by inconsistencies in client names or multiple coding systems. AI enables two-way and three-way matching between invoices, purchase orders, and receipts.
Experts note that automation doesn’t eliminate accountants but frees them to focus on higher-value work, while gradually building trust in AI solutions. Many Graip.AI clients begin with partial automation to ease adoption and later scale to full automation.
Logistics Use Cases
The second set of IDP applications came from logistics, where document volumes and complexity are even higher. Bill of lading forms, packing lists, customs paperwork, and delivery notes often contain multiple languages, handwritten notes, or low-quality mobile phone images uploaded by drivers.
Graip.AI uses pre-processing tools such as angle correction and quality checks to clean up scanned or photographed documents before extraction. Its handwriting recognition and multilingual capabilities enable accurate capture even from highly unstructured formats.
One client required processing documents in Georgian, Russian, and English simultaneously, with specific extraction rules for only two of the languages. Another faced peak shipping periods where nearly 100 people were needed to process incoming documents; automation drastically reduced the manual workload.
The platform also supports mobile-first workflows and real-time integrations. Drivers can upload documents through WhatsApp or Telegram, with Graip.AI extracting and validating the data before pushing it into ERP, CRM, or TMS. APIs and built-in connectors allow easy integration with existing enterprise tools, ensuring organizations don’t add unnecessary complexity.
Key Takeaways
The session focused on how IDP automates workflows, complementing human expertise rather than replacing it. By addressing layout variability, multi-language needs, validation logic, and large-scale reconciliation, Graip.AI enables companies to achieve digital transformation that is both practical and fast.
Watch the full webinar to explore real client cases and see how IDP delivers measurable ROI across different industries.
For more information, see the full recording of the webinar on our YouTube channel:
