Fully automated PO processing

Template-free, low code solution. All related documents processing (invoices, receipts, package lists, contracts) - E2E solution. API integration.

Graip.ai automates purchase order (PO) processing by intelligently extracting business and material/service data from POs and associated documents (invoices, receipts, bank statements). This data is then compared with your ERP system to verify item usage/status, purchase history, and business partner validity. Graip.ai's automation extends across various industries.

140

languages: automatic translation and transliteration to/from

50%

up to 50% less time employee spends on PO processing

$500

average cost per 1 PO manual processing, according to APQC study

Speed of Purchase Order Processing

Large organizations, particularly in manufacturing and retail, experience significant delays due to the sheer volume of POs requiring processing and data comparison with external systems.

Delays in Sales Order Creation

Manual PO processing often creates bottlenecks, delaying the creation of corresponding sales orders. These delays can frustrate customers and negatively impact revenue generation.

Data Reconciliation and Review

Reconciling data across multiple documents (POs, invoices, receipts, contracts) consumes significant time and resources. Manual review processes are prone to inconsistencies and require frequent requests for missing information.

Time-Consuming Workflows

Manually creating and updating POs in the ERP system after receiving scanned versions is a tedious process for employees, hindering efficiency.

Data Entry Errors

Manual data entry from scanned POs is a significant source of errors, leading to inconsistencies, delays in processing, potential financial losses due to incorrect order fulfillment or invoicing, and miscommunication with customers.

Challenges

Challenges of Traditional Automation (Beyond Manual Processing):

Limited Visibility

Even with basic automation solutions, organizations often lack real-time insights into the PO processing stages. Delays or errors can go unnoticed until later stages, hindering proactive problem-solving.

Data Latency

Traditional automation may introduce data latency, where there's a lag between data capture and its availability for analysis. This can lead to outdated information and hinder informed decision-making.

Integration Bottlenecks

Integrating legacy ERP systems with automation solutions can be complex and time-consuming, delaying the realization of real-time benefits.

Strategic goal

To fully automate the processing of purchase orders and all related documents, eliminating manual workflows

Graip.AI offers a comprehensive solution for automated PO processing:

Simplified Document Upload

Upload any invoice (via drag-and-drop, email, or API) linked to PO data in external databases. Graip.ai seamlessly routes documents to designated units and user groups, ensuring controlled access.

Flexible Verification and Approval

Users can easily verify and approve extracted data to ensure accuracy. For organizations with multi-level approval workflows, Graip.ai streamlines the process within the platform. The system automatically detects missing data and inconsistencies between POs and your ERP system, notifying document senders and relevant personnel.

Seamless Integration with ERP

Following verification, PO data or key elements can be intelligently mapped to processed invoices. This enables automatic updates to inventory/purchase status in your ERP system, regardless of invoice-PO connection (one-to-one or many-to-many relationships). Graip.ai also facilitates invoice creation within the ERP system based on your established workflows and business rules.

Intelligent Data Extraction

Leveraging our powerful Intelligent Document Processing (IDP) engine, Graip.ai accurately identifies all essential data, including business partner details and ordered/acquired products and services. The system can also be easily configured to recognize multiple product attributes.

Data Editing and Refinement

Extracted data fields can be edited as needed. Our annotation tool empowers users to train the system for improved accuracy. Subsequent uploads leverage user annotations for enhanced results.

Flexible Data Export

In addition to API-based export to third-party systems, processed documents can be exported in various formats (Excel, Word, PDF) to meet your specific needs.

Speed

After embedding Graip.ai as a platform for PO process automation, POs with thousands of items will be processed in seconds instead of hours or even days of manual work.

Enhanced Inventory/Procurement Management

Greater control and transparency over your spending.

Reduced Human Error

Automation minimizes human error, ensuring data accuracy and consistency throughout the PO processing cycle.

Faster Approval Processes

Automated workflows accelerate PO approval times, improving overall efficiency.

Improved Delivery Speeds

Faster PO processing translates to quicker delivery times for your organization.

Fraud Detection and Increased Security

Two-way matching functionality automatically detects potential errors from suppliers, incorrect business partner data, and fraudulent activities. This enhances security and safeguards your organization.

Adaptability and Scalability

Graip.ai's template-agnostic approach adapts seamlessly to changes in PO formats and languages used by your suppliers. The system can be quickly reconfigured and retrained to accommodate evolving business needs and maintain consistent data recognition and processing quality.

Benefits

We prioritize the security and integrity of your data

We take pride in maintaining a secure environment that empowers you to utilize our technology with confidence, enabling you to focus on your core business objectives. Your data security is our top priority.