Win more deals with precise quoting in process manufacturing
How Graip.AI turns process manufacturing RFQs into accurate quotes and Sales Orders
Graip.AI instantly reads and structures your incoming RFQs to generate compliant quotes and Sales Orders (SO) automatically, pushing accepted orders straight to your ERP without paperwork.
Challenges
Hundreds of grades and variants
Your catalogue has hundreds of SKUs with overlapping grades, concentrations, and packaging formats. Every RFQ requires a specialist to identify the right product before pricing even starts.
Batch pricing that changes every time
Price depends on concentration, batch size, packaging type, and customer tier. Without intelligent pricing automation, calculating the exact cost for highly variable batches becomes a major operational bottleneck.
Customer-specific formulations
Many customers order to specification, providing their own grade, tolerances, and labeling. Matching inbound specification documents to your internal material master is a manual, time-consuming step that delays every response. Implementing RFQ automation for process manufacturing is essential to eliminate this friction and map data instantly.
Lost deals due to slow quotes
Buyers send RFQs to 3—5 suppliers, and the first compliant quote with a price gets shortlisted. Driven by product complexity, your team's 3—7-day response cycle often results in lost deals or unanswered requests. Upgrading to dedicated process manufacturing quoting software ensures you respond first and win more bids.
Manual ERP entry for approved orders
Even after POs are accepted, someone must rekey them into ERP systems like SAP or Oracle, creating delays, errors, and bottlenecks between sales, production planning, and operations. Implementing end-to-end document automation for process manufacturing eliminates this manual data entry, bridging the gap from sales to production instantly.
Manual invoice triggering in batch operations
Process manufacturers face continuous production and batch-based operations where invoicing often hinges on batch completion, quality checks, or regulatory sign-offs. Triggering invoices manually results in risk delays, errors, and compliance issues.
How it works
From customer email to ERP posted order
Intake
Graip.AI monitors your email inbox 24/7, captures data from RFQs, POs, and data sheets in any format — PDF, Excel, or plain text.
Parse
Extracts and structures product description, grade, specifications, CAS number, quantity, delivery date, and pricing requirements.
Resolve
Matches customer specifications, such as grade, concentration, and batch type, to the internal material master while flagging inconsistencies for human review.
Price
Applies internal pricing conditions like volume tiers, concentration factors, customer-specific prices, and active surcharges.
Post and confirm
Forms a Sales Inquiry or SO and sends quote confirmation to the customer, leaving a complete audit trail and involving humans only to review exceptions.
From customer inquiry intake to Sales Order confirmation
Strategic benefits of Graip.AI for process manufacturing
Accelerate wins with process manufacturing quoting software
Every RFQ gets a fast, accurate response. Response times drop from days to under 2 hours, meaning you quote first and win more business.
Protect margins with pricing automation
Batch pricing rules, surcharges, and customer-specific conditions are enforced automatically. No under-priced orders from rushed manual pricing.
Avoid PO surprises
Every incoming Purchase Order is strictly validated against your quote, including grade, batch size, delivery terms, and pricing, before it ever touches your ERP or triggers production.
Achieve true document automation for process manufacturing
Trust your data without manual entry. Every order is created directly in your ERP — no rekeying, no transcription errors, and no wrong material numbers. Certificates of Analysis (CoA) and compliance document dispatch are triggered automatically.
Attain compliance and control with ease
Full audit trail on every transaction. Graip.AI operates within your ERP rules, your approval hierarchies, and your regulatory framework.
Shift your team's focus to higher value
Your order team shifts from data entry to exception management, customer engagement, and deal support.
Scale without adding headcount
Seasonal peaks, new markets, and acquisitions handled without a proportional headcount.
Agentic AI key outcomes in process manufacturing
Revenue velocity
RFQ-to-quote cycle drops from days to hours — even for complex formulations, grades, and compliance-sensitive products.
First to quote wins spot buys and tender opportunities where price validity windows are short and customers have alternatives ready.
Sales and application engineering productivity
Application engineers receive extracted specifications, historical formulation data, and regulatory context instead of manually reading TDS, SDS, and CoA documents from scratch.
Peak seasons, new market entries, and product line extensions are absorbed without proportional headcount growth.
Enhanced customer experience
Customers send RFQs with their own specifications, compliance requirements, and material codes and get fast, accurate responses in their language.
Proactive communication on regulatory requirements, lead time constraints, and batch availability instead of silence followed by late surprises.
Compliance documentation and certification confirmation included in quotes — not chased separately after order placement.
Quote accuracy
Correct grade and purity resolution prevent costly substitution errors after order entry.
Batch minimum and lot size constraints are applied at quote stage — no promises production can't keep.
Compliance and certification requirements are surfaced during quoting, not discovered after PO acceptance.
Pricing discipline
Raw material cost volatility is managed through controlled quote validity windows that are applied consistently.
Customer-specific formulation pricing, volume tiers, and grade surcharges are enforced automatically across every transaction.
Special pricing requests are routed for approval instead of being handled ad hoc by individual representatives.
CPQ/ERP investment ROI
The intake bottleneck that starves CPQ of clean formulation, grade, and compliance data is eliminated.
Batch attributes, grade specifications, and regulatory flags flow through to ERP production records from day one — no data is lost at handoff.
Resources
Explore and download practical materials that show our product in action.
Automated Purchase Order Processing
Purchase Order Reconciliation Agent
Key features
Architecture scheme
Graip.AI provides native integration with SAP environments: SAP S/4HANA, SAP ECC, SAP Business One, Sales Cloud, Service Cloud, CPQ, BRIM, SD, AVC/LO-VC, and Ariba integrations
Agents work directly with SAP data models, validating inputs against business logic and variant configuration before posting — ensuring accurate processing of complex orders and sales documents.
Bezpieczeństwo i integralność danych są dla nas priorytetem
Jesteśmy dumni z utrzymywania bezpiecznego środowiska, które umożliwia bezpieczne korzystanie z naszej technologii, pozwalając skupić się na podstawowych celach biznesowych. Bezpieczeństwo danych jest naszym najwyższym priorytetem.
ISO 27001: System zarządzania bezpieczeństwem informacji
Zapewniamy, że dane użytkownika pozostają poufne, dostępne i chronione przed nieautoryzowanym dostępem.
ISO 9001: System zarządzania jakością
Certyfikat ten potwierdza nasze zaangażowanie w dostarczanie spójnej i wyjątkowej jakości naszych rozwiązań i usług.
ISO 22301: System zarządzania ciągłością działania
Certyfikat oznacza nasze proaktywne podejście do zapewnienia ciągłości naszych usług, nawet w trudnych czasach.
Od nudnej papierkowej roboty do wolności: co mówią nasi klienci
Vadim V.
Group Chief Operating Officer
Mid-Market (51-1000 emp.)
Seamless Document Automation for Fintech Onboarding
What do you like best about Graip.AI?
Graip.AI makes handling complex payment documents during customer onboarding incredibly easy. Its intelligent data extraction is fast, highly accurate, and requires minimal manual review. Integration was smooth, and the support team is responsive and proactive. Review collected by and hosted on G2.com.
Janis K.
CTO and co-founder
Small-Business (50 or fewer emp.)
Hassle-free Invoice Processing and Payment Matching
What do you like best about Graip.AI?
Graip.AI simplifies how we handle outgoing invoices and matches them with incoming payments. The data extraction is spot-on, even for large batches of invoices, and the system flags mismatches automatically. It’s been a huge help in keeping our finance workflows accurate and efficient. Review collected by and hosted on G2.com.
Elton C.
CEO, Founder
Mid-Market (51-1000 emp.)
Seamless and Scalable KYC That Accelerated Our Onboarding
What do you like best about Graip.AI?
The automation and ease of integration stood out. The KYC solution provided real-time identity verification with global coverage, reducing manual checks and compliance errors. We especially liked the clear dashboard, API flexibility, and the support team's responsiveness. It helped us stay compliant without slowing down user onboarding. Review collected by and hosted on G2.com.