{"id":80,"date":"2022-12-05T15:49:00","date_gmt":"2022-12-05T15:49:00","guid":{"rendered":"https:\/\/wp.graip.ai\/?p=80"},"modified":"2024-12-11T17:09:38","modified_gmt":"2024-12-11T17:09:38","slug":"extracting-data-from-documents-using-intelligent-document-recognition-idr","status":"publish","type":"post","link":"https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr","title":{"rendered":"Extracting data from documents using Intelligent Document Recognition (IDR)"},"content":{"rendered":"\n<p>The typical office worker reads more than 10,000 pages of documents a year, with 45% of those being useless after just one day.<\/p>\n\n\n\n<p>Also, the average worker spends 30\u201340% of their time looking for specific documents or bits of information.<\/p>\n\n\n\n<p>Want to avoid this for your company?<\/p>\n\n\n\n<p><\/p>\n\n\n\n<div class=\"wp-block-yoast-seo-table-of-contents yoast-table-of-contents\"><h2>Content<\/h2><ul><li><a href=\"#h-processing-data\" data-level=\"2\">Processing Data<\/a><\/li><li><a href=\"#h-making-things-worse\" data-level=\"2\">Making things Worse<\/a><\/li><li><a href=\"#h-how-does-idr-function\" data-level=\"2\">How does IDR function?<\/a><\/li><li><a href=\"#h-benefits-of-idr\" data-level=\"2\">Benefits of IDR<\/a><\/li><li><a href=\"#h-how-quickly-can-idr-be-put-to-work\" data-level=\"2\">How quickly can IDR be put to work?<\/a><\/li><li><a href=\"#h-ending-note\" data-level=\"2\">Ending Note<\/a><\/li><\/ul><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-processing-data\">Processing Data<\/h2>\n\n\n\n<p>Intelligent document recognition (IDR), which uses AI, can sort and handle different types of unstructured and semi-structured information found in documents.<\/p>\n\n\n\n<p>AI and <a href=\"https:\/\/graip.ai\/blog\/ocr-tools-benchmark\">optical character recognition<\/a> (OCR) are often used together by IDR to analyse data as quickly and accurately as possible.<\/p>\n\n\n\n<p>Every business activity involves documents, and more than 80% of the information they hold is trapped or buried.<\/p>\n\n\n\n<p>IDR is important for any business that wants to grow because it helps businesses understand their data better and make better business decisions.<\/p>\n\n\n\n<p>Some companies are aware of these problems, but most of them find it hard to digitise their data in the right way. And no, scanning a document and creating a PDF from it is not the best course of action.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-making-things-worse\">Making things Worse<\/h2>\n\n\n\n<p>The truth is that most companies do use the scan, copy\/paste, and convert to PDF procedures; nonetheless, most of them will end up searching on Google for simple ways to <a href=\"https:\/\/graip.ai\/blog\/how-to-extract-data-from-pdf-documents-for-business\">extract data from PDFs<\/a>.<\/p>\n\n\n\n<p>Because people aren&#8217;t perfect, well-tuned robots, and because these methods are expensive, take a long time, and can go wrong,<\/p>\n\n\n\n<p>However, these procedures may now be fully optimized for any organization looking to step up their game, enhancing accuracy, speed and drastically lowering errors, owing to intelligent document recognition (IDR).<\/p>\n\n\n\n<p>Almost any type of vendor can use IDR to quickly connect data that has been extracted to other business systems like <a href=\"https:\/\/graip.ai\/blog\/robotic-process-automation-rpa-what-it-is-how-it-works-and-where-it-can-be-used\">RPA<\/a>, ERP, or CRM.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"872\" height=\"564\" data-src=\"https:\/\/wp.graip.ai\/wp-content\/uploads\/2024\/03\/data-lose-3.png\" alt=\"Intelligent document recognition (IDR), Graip.AI\" class=\"wp-image-860 lazyload\" data-srcset=\"https:\/\/graip.ai\/blog\/wp-content\/uploads\/2024\/03\/data-lose-3.png 872w, https:\/\/graip.ai\/blog\/wp-content\/uploads\/2024\/03\/data-lose-3-768x497.png 768w\" data-sizes=\"(max-width: 872px) 100vw, 872px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 872px; --smush-placeholder-aspect-ratio: 872\/564;\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-does-idr-function\">How does IDR function?<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Document classification:<\/li>\n<\/ul>\n\n\n\n<p>IDR can find patterns and information on a document and put it into different fields.<\/p>\n\n\n\n<p>If the word &#8220;insurance&#8221; appears more than once in a document that the system is looking at, for example, it may figure out that the document is about an insurance policy.<\/p>\n\n\n\n<p>When done by people, document classification is a laborious process, which is why IDR can be a great long-term fix.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Data extraction:<\/li>\n<\/ul>\n\n\n\n<p>IDR automatically extracts pertinent data points from documents after they have been classified.<\/p>\n\n\n\n<p>The data points for each firm vary based on what they want to extract from their document sets.<\/p>\n\n\n\n<p>Most of the time, a person will need to give the system a large sample size so that the software can learn how to get accurate data from it.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Data validation:<\/li>\n<\/ul>\n\n\n\n<p>Before coming to a conclusion, the system will check that all the extracted data is correct and consistent.<\/p>\n\n\n\n<p>This method is often paired with &#8220;human-in-the-loop,&#8221; in which a person decides at the end what the machine should check.<\/p>\n\n\n\n<p>Make an appointment for a free demonstration with one of our document solution specialists to see how IDR applies to your documents.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-benefits-of-idr\">Benefits of IDR<\/h2>\n\n\n\n<p>IDR is a good choice for businesses that have trouble with complicated back-office processes and want to simplify their operations in the long run.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>It automates data entry and extraction while assuring high accuracy, so it can work around the clock without becoming fatigued as we do.<\/li>\n\n\n\n<li>It uses smart validation processes that make it much less likely that data will be wrong, which would be common if a person did the work by hand.<\/li>\n\n\n\n<li>The program reduces the significant expenses that are typically associated with fixing errors and paying fines for noncompliance.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-quickly-can-idr-be-put-to-work\">How quickly can IDR be put to work?<\/h2>\n\n\n\n<p>Most people think that integrating <a href=\"https:\/\/graip.ai\/\">AI-based software<\/a> will be hard and take a long time, but the reality is very different. IDR is easy to add to any system and can often be done without the help of IT experts.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-ending-note\">Ending Note<\/h2>\n\n\n\n<p>People are amazing, but we get tired quickly, especially when we have to do the same things over and over.<\/p>\n\n\n\n<p>Employees can concentrate on other tasks because data processing takes a lot less time than it would with a team member.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The typical office worker reads more than 10,000 pages of documents a year, with 45% of those being useless after just one day. Also, the average worker spends 30\u201340% of their time looking for specific documents or bits of information. Want to avoid this for your company? Processing Data Intelligent document recognition (IDR), which uses [&hellip;]<\/p>\n","protected":false},"author":10,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[3],"tags":[],"class_list":["post-80","post","type-post","status-publish","format-standard","hentry","category-ai"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.0.1 (Yoast SEO v19.4) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Extracting data from documents using IDR | Graip.AI<\/title>\n<meta name=\"description\" content=\"Most people think that integrating AI-based software will be hard and take a long time, but the reality is very different. Intelligent document recognition is easy to add to any system.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Extracting data from documents using Intelligent Document Recognition (IDR)\" \/>\n<meta property=\"og:description\" content=\"Most people think that integrating AI-based software will be hard and take a long time, but the reality is very different. Intelligent document recognition is easy to add to any system.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr\" \/>\n<meta property=\"og:site_name\" content=\"Graip.AI Blog\" \/>\n<meta property=\"article:published_time\" content=\"2022-12-05T15:49:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-12-11T17:09:38+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/wp.graip.ai\/wp-content\/uploads\/2024\/03\/data-lose-3.png\" \/>\n<meta name=\"author\" content=\"Sergey Jermakov\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Sergey Jermakov\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebSite\",\"@id\":\"https:\/\/graip.ai\/blog#website\",\"url\":\"https:\/\/graip.ai\/blog\",\"name\":\"Graip.AI Blog\",\"description\":\"ML and Data Science articles\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/graip.ai\/blog?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr\",\"url\":\"https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr\",\"name\":\"Extracting data from documents using IDR | Graip.AI\",\"isPartOf\":{\"@id\":\"https:\/\/graip.ai\/blog#website\"},\"datePublished\":\"2022-12-05T15:49:00+00:00\",\"dateModified\":\"2024-12-11T17:09:38+00:00\",\"author\":{\"@id\":\"https:\/\/graip.ai\/blog#\/schema\/person\/46cc92b4a8a3487c32c41e8dcb280c7d\"},\"description\":\"Most people think that integrating AI-based software will be hard and take a long time, but the reality is very different. Intelligent document recognition is easy to add to any system.\",\"breadcrumb\":{\"@id\":\"https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr\"]}],\"accessibilityFeature\":[\"tableOfContents\"]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/graip.ai\/blog\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Extracting data from documents using Intelligent Document Recognition (IDR)\"}]},{\"@type\":\"Person\",\"@id\":\"https:\/\/graip.ai\/blog#\/schema\/person\/46cc92b4a8a3487c32c41e8dcb280c7d\",\"name\":\"Sergey Jermakov\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/graip.ai\/blog#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/409bed18c946491055770dc92d794287b2702f3c6854ea724a0550c7eaebdbdc?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/409bed18c946491055770dc92d794287b2702f3c6854ea724a0550c7eaebdbdc?s=96&d=mm&r=g\",\"caption\":\"Sergey Jermakov\"},\"sameAs\":[\"http:\/\/graip.ai\"],\"url\":\"https:\/\/graip.ai\/blog\/author\/sergey-jermakov\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Extracting data from documents using IDR | Graip.AI","description":"Most people think that integrating AI-based software will be hard and take a long time, but the reality is very different. Intelligent document recognition is easy to add to any system.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr","og_locale":"en_US","og_type":"article","og_title":"Extracting data from documents using Intelligent Document Recognition (IDR)","og_description":"Most people think that integrating AI-based software will be hard and take a long time, but the reality is very different. Intelligent document recognition is easy to add to any system.","og_url":"https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr","og_site_name":"Graip.AI Blog","article_published_time":"2022-12-05T15:49:00+00:00","article_modified_time":"2024-12-11T17:09:38+00:00","og_image":[{"url":"https:\/\/wp.graip.ai\/wp-content\/uploads\/2024\/03\/data-lose-3.png"}],"author":"Sergey Jermakov","twitter_card":"summary_large_image","twitter_misc":{"Written by":"Sergey Jermakov","Est. reading time":"4 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebSite","@id":"https:\/\/graip.ai\/blog#website","url":"https:\/\/graip.ai\/blog","name":"Graip.AI Blog","description":"ML and Data Science articles","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/graip.ai\/blog?s={search_term_string}"},"query-input":"required name=search_term_string"}],"inLanguage":"en-US"},{"@type":"WebPage","@id":"https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr","url":"https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr","name":"Extracting data from documents using IDR | Graip.AI","isPartOf":{"@id":"https:\/\/graip.ai\/blog#website"},"datePublished":"2022-12-05T15:49:00+00:00","dateModified":"2024-12-11T17:09:38+00:00","author":{"@id":"https:\/\/graip.ai\/blog#\/schema\/person\/46cc92b4a8a3487c32c41e8dcb280c7d"},"description":"Most people think that integrating AI-based software will be hard and take a long time, but the reality is very different. Intelligent document recognition is easy to add to any system.","breadcrumb":{"@id":"https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr"]}],"accessibilityFeature":["tableOfContents"]},{"@type":"BreadcrumbList","@id":"https:\/\/graip.ai\/blog\/extracting-data-from-documents-using-intelligent-document-recognition-idr#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/graip.ai\/blog"},{"@type":"ListItem","position":2,"name":"Extracting data from documents using Intelligent Document Recognition (IDR)"}]},{"@type":"Person","@id":"https:\/\/graip.ai\/blog#\/schema\/person\/46cc92b4a8a3487c32c41e8dcb280c7d","name":"Sergey Jermakov","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/graip.ai\/blog#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/409bed18c946491055770dc92d794287b2702f3c6854ea724a0550c7eaebdbdc?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/409bed18c946491055770dc92d794287b2702f3c6854ea724a0550c7eaebdbdc?s=96&d=mm&r=g","caption":"Sergey Jermakov"},"sameAs":["http:\/\/graip.ai"],"url":"https:\/\/graip.ai\/blog\/author\/sergey-jermakov"}]}},"_links":{"self":[{"href":"https:\/\/graip.ai\/blog\/wp-json\/wp\/v2\/posts\/80","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/graip.ai\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/graip.ai\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/graip.ai\/blog\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/graip.ai\/blog\/wp-json\/wp\/v2\/comments?post=80"}],"version-history":[{"count":4,"href":"https:\/\/graip.ai\/blog\/wp-json\/wp\/v2\/posts\/80\/revisions"}],"predecessor-version":[{"id":4927,"href":"https:\/\/graip.ai\/blog\/wp-json\/wp\/v2\/posts\/80\/revisions\/4927"}],"wp:attachment":[{"href":"https:\/\/graip.ai\/blog\/wp-json\/wp\/v2\/media?parent=80"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/graip.ai\/blog\/wp-json\/wp\/v2\/categories?post=80"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/graip.ai\/blog\/wp-json\/wp\/v2\/tags?post=80"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}