{"id":67,"date":"2022-11-23T15:32:00","date_gmt":"2022-11-23T15:32:00","guid":{"rendered":"https:\/\/wp.graip.ai\/?p=67"},"modified":"2025-10-24T11:37:02","modified_gmt":"2025-10-24T11:37:02","slug":"case-intelligent-automation-of-incoming-invoice-processing-for-xero-accounting-with-graip-ai","status":"publish","type":"post","link":"https:\/\/graip.ai\/blog\/case-intelligent-automation-of-incoming-invoice-processing-for-xero-accounting-with-graip-ai","title":{"rendered":"Case. Intelligent automation of incoming invoice processing for Xero Accounting with Graip.AI"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<div class=\"wp-block-yoast-seo-table-of-contents yoast-table-of-contents\"><h2>Content<\/h2><ul><li><a href=\"#h-description-of-the-demand\" data-level=\"2\">Description of the demand<\/a><\/li><li><a href=\"#h-the-essence-of-the-idea\" data-level=\"2\">The essence of the idea<\/a><\/li><li><a href=\"#h-implementation-option\" data-level=\"2\">Implementation option<\/a><\/li><li><a href=\"#h-business-effect\" data-level=\"2\">Business effect<\/a><\/li><\/ul><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-description-of-the-demand\">Description of the demand<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">ConwayCS is a seller\/lessor of shipping containers and logistics services in Latvia. The company occupies 30% of the Latvian market for the sale and rental of shipping containers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Due to the growing number of incoming documents processed, there is a need in invoice processing automation of the work of specialists involved in entering documents into electronic <a href=\"https:\/\/graip.ai\/partners\/document-management-systems\">document management systems<\/a>. When planning, the process of invoice management turned out to be the most indicative from the point of view of the automation effect. Despite the fact that an invoice is a structured document, a large amount of data needs to be extracted from it, which in turn slows down the processing of the incoming correspondence flow and carries the risks of errors when filling in.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-essence-of-the-idea\">The essence of the idea<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">To reduce the burden on specialists involved in processing incoming documents, automate the <a href=\"https:\/\/graip.ai\/blog\/an-overview-of-invoice-scanners-definition-types-use-cases-and-process\">invoice scanning<\/a> and <a href=\"https:\/\/graip.ai\/blog\/data-capture-guide\">data capture<\/a> using artificial intelligence technologies as part of Graip.AI and further invoice data extraction to the Xero accounting platform used in the company.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It is necessary to extract data and automatically fill in the required fields in the document card with them:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Document number, date;<\/li>\n\n\n\n<li>Shipper;<\/li>\n\n\n\n<li>Consignee;<\/li>\n\n\n\n<li>Seller:<\/li>\n\n\n\n<li>Registration number;<\/li>\n\n\n\n<li>Tax number;<\/li>\n\n\n\n<li>Buyer:<\/li>\n\n\n\n<li>Registration number;<\/li>\n\n\n\n<li>Tax number;<\/li>\n\n\n\n<li>Product ID;<\/li>\n\n\n\n<li>Amount without VAT;<\/li>\n\n\n\n<li>The amount;<\/li>\n\n\n\n<li>Quantity.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"872\" height=\"564\" data-src=\"https:\/\/wp.graip.ai\/wp-content\/uploads\/2023\/11\/image3_2d1b235685.png\" alt=\"Intelligent automation of incoming invoice processing, Graip.AI\" class=\"wp-image-402 lazyload\" data-srcset=\"https:\/\/graip.ai\/blog\/wp-content\/uploads\/2023\/11\/image3_2d1b235685.png 872w, https:\/\/graip.ai\/blog\/wp-content\/uploads\/2023\/11\/image3_2d1b235685-768x497.png 768w\" data-sizes=\"(max-width: 872px) 100vw, 872px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 872px; --smush-placeholder-aspect-ratio: 872\/564;\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-implementation-option\">Implementation option<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/graip.ai\/\">Graip.AI<\/a> is a tool for automatic recognition and classification of documents. Machine learning-based mechanisms allow the solution to independently determine the type, number and date of the document, as well as other details.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">After scanning the incoming invoice, the solution extracts its actual data and automatically fills in the required fields with them in the document card of the accounting platform. A task is created in the system to verify the pre-filled details, the user only needs to check their correctness. Manual input of information is excluded and the time of entering documents into the system is reduced.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-business-effect\">Business effect<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">When tested on real documents of the company, the solution showed the quality of the details of incoming invoices scanning and data capture at the level of 90-92%. Therefore, it is expected to achieve the planned effect and reduce the time for processing incoming documents, speeding up processes.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">At the moment, the pilot testing stage has been completed and the transfer of the solution to trial operation is being prepared, as well as the expansion of the tested processing methodology to other types of incoming documents received by the company, including through e-mail channels.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Description of the demand ConwayCS is a seller\/lessor of shipping containers and logistics services in Latvia. The company occupies 30% of the Latvian market for the sale and rental of shipping containers. Due to the growing number of incoming documents processed, there is a need in invoice processing automation of the work of specialists involved [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[8],"tags":[],"class_list":["post-67","post","type-post","status-publish","format-standard","hentry","category-automation"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.0.1 (Yoast SEO v19.4) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>IA of incoming invoice processing for Xero Accounting | Graip.AI<\/title>\n<meta name=\"description\" content=\"Automation the invoice scanning and data capture using artificial intelligence technologies as part of Graip.AI and further invoice data extraction to the Xero accounting platform used in the company.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/graip.ai\/blog\/case-intelligent-automation-of-incoming-invoice-processing-for-xero-accounting-with-graip-ai\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Case. Intelligent automation of incoming invoice processing for Xero Accounting with Graip.AI\" \/>\n<meta property=\"og:description\" content=\"Automation the invoice scanning and data capture using artificial intelligence technologies as part of Graip.AI and further invoice data extraction to the Xero accounting platform used in the company.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/graip.ai\/blog\/case-intelligent-automation-of-incoming-invoice-processing-for-xero-accounting-with-graip-ai\" \/>\n<meta property=\"og:site_name\" content=\"Graip.AI Blog\" \/>\n<meta property=\"article:published_time\" content=\"2022-11-23T15:32:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-10-24T11:37:02+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/wp.graip.ai\/wp-content\/uploads\/2023\/11\/image3_2d1b235685.png\" \/>\n<meta name=\"author\" content=\"Karyna Mihalevich\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Karyna Mihalevich\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebSite\",\"@id\":\"https:\/\/wp.graip.ai\/pl#website\",\"url\":\"https:\/\/wp.graip.ai\/pl\",\"name\":\"Graip.AI Blog\",\"description\":\"ML and Data Science articles\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/wp.graip.ai\/pl?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/graip.ai\/blog\/case-intelligent-automation-of-incoming-invoice-processing-for-xero-accounting-with-graip-ai\",\"url\":\"https:\/\/graip.ai\/blog\/case-intelligent-automation-of-incoming-invoice-processing-for-xero-accounting-with-graip-ai\",\"name\":\"IA of incoming invoice processing for Xero Accounting | Graip.AI\",\"isPartOf\":{\"@id\":\"https:\/\/wp.graip.ai\/pl#website\"},\"datePublished\":\"2022-11-23T15:32:00+00:00\",\"dateModified\":\"2025-10-24T11:37:02+00:00\",\"author\":{\"@id\":\"https:\/\/wp.graip.ai\/pl#\/schema\/person\/d5c56aeeddab95ba303f021a643d4cc7\"},\"description\":\"Automation the invoice scanning and data capture using artificial intelligence technologies as part of Graip.AI and further invoice data extraction to the Xero accounting platform used in the company.\",\"breadcrumb\":{\"@id\":\"https:\/\/graip.ai\/blog\/case-intelligent-automation-of-incoming-invoice-processing-for-xero-accounting-with-graip-ai#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/graip.ai\/blog\/case-intelligent-automation-of-incoming-invoice-processing-for-xero-accounting-with-graip-ai\"]}],\"accessibilityFeature\":[\"tableOfContents\"]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/graip.ai\/blog\/case-intelligent-automation-of-incoming-invoice-processing-for-xero-accounting-with-graip-ai#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/wp.graip.ai\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Case. 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